Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo

The agency in which the vacancy exists.AgencyEmpire State Development, NYS

The job title for the vacancy.TitleProject Associate, Loans & Grants

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitNone listed

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $60000 to $68900 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5:30 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County New York

The street address where the vacancy is located. Street Address 655 Third Avenue

The city where the vacancy is located. City New York

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code10017

The duties that the incumbent of the vacancy will be expected to perform. Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

Performs general administrative duties necessary to support Loans and Grants department.


WORK PERFORMED:
• Assume a variety of Department-wide responsibilities as assigned, such as writing briefing memos, preparing complex spreadsheets, reviewing and improving processes, ensuring compliance with regulatory requirements, and managing data and budget information. Assist and act as backup to other administrative staff as needed in various department responsibilities.
• Ensure quality and completeness of Microsoft Dynamics project tracking system data
• Process project disbursement requests for assigned projects
• Handle special assignments as required by Loans & Grants Department
• Provide administrative and project coordination as directed by Department Head, including preparation of legislative and Invitation to Apply Letters
• Public Hearings- for Monthly Board Approved Projects
• Request, collect, distribute Board Materials and other documents
• Schedule hearing [location] stenographer and attorney
• Publish legal notice, obtain affidavits
• Supply Hearing Officer with hearing documents and schedule
• Notify grantee and local officials of hearing
• Ensure hearing goes smoothly, be available if there are questions or issues to troubleshoot
• Process public hearing costs efficiently o Send files and costs to Project Managers
• PACB- for projects requiring Monthly PACB approval
• Request, collect, distribute Board Materials and PACB Summary for each project to Legal Department o Create PACB Matrix and Funding Chart for each project Funding Source
• Create PACB Script from Summaries
• Distribute to [Bradley Austin] one week before PACB
• Forward PACB Resolution link to Project Managers when posted after Meeting, file Resolutions
• Other duties as assigned by the VP and Director of Loans & Grants

The minimum qualifications required for this vacancy. Minimum Qualifications Education Level required: HS degree w/ some post HS college course work (Associate degree preferred but not required.)

Relevant experience required: 5 +years of administrative experience.

Knowledge required: effective communication skill - both written and verbal; excellent typing skills (60+ wpm); knowledge of Windows environment and excellent Microsoft Word skills required. Requires previous Administrative/ Secretarial experience. Provides secretarial services from a middle to upper-level management position. Day to day contact include all levels within the Corporation and the general public. This level requires an understanding of the content of the job and method of operation as well as the knowledge of department and Corporation operations and procedures.

Additional comments regarding the vacancy. Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Valeria De Jesus – HR Generalist

The telephone number to use for questions about this vacancy. Telephone N/A

The fax to use for this vacancy. Fax N/A

Email address for emailing applications, or to ask questions about this vacancy. Email Address resumes@esd.ny.gov

Address

The street address of the contact for this vacancy. Street 655 Third Avenue

The city for the contact for this vacancy. City New York

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 10017

 

Instructions for potential applicants.Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY