NY HELPYes

AgencyState Comptroller, Office of the

TitleOffice Assistant 1, SG-6(NYHELPS)Item#08079(Multiple)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Duties Description • Review and Inventory of Incoming Remittances
o Enters identifying information into tracking databases. Accurately identify proper deposit account for further processing.

• Batches Remittances for Deposit
o Batches appropriate checks together and completes necessary paperwork to prepare for deposit. Verify accuracy of prepared batches. Complete all necessary paperwork associated with this task.

• Prepares and files paperwork
o Prepares and sends paperwork to operating unit for identification of unknown remittances. Answers questions from operating unit personnel at service window as required. Files paperwork upon receipt of a reply.

• Receive and log work requests at Service Desk
o Processing work orders for internal and building requests in Impak building systems program. Communicating with customers via email. Phone and in person. Ensure adequate information is provided. Update work orders and communicate completion with customers.

• Customer Service Window and Phone Coverage
o Greet customers on the phone or at walk up window to receive requests and field questions regarding all services provided by Office Services, including inventory mail handling (intake and distribution), room set up orders and assistance, and requests for delivery service. Handles non-standard request or when escalated or requested by customer. Assists in processing outgoing special handling mail (USPS Certified and FedEx Shipping): as necessary.

• Ordering of Stock Supplies and Retirement Forms/Booklets
o Processes requests for office supplies, furniture and forms and booklets. Verifies the requestor, quantities and shipping information is correct. Entering each order in the inventory system, creating labels and preparing a packing slip/ Upon completion of the order, process a close out of the order and notify the customer. Complete daily filings as required.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Minium Qualifications:
There are no minimum qualifications for this position, please review the desired competencies section of this posting for desired qualifications.

OR

Competitive Minimum Qualifications:

You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office: GOT-IT (ny.gov)

This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website: 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities:
• Dependability- Unless absence is pre-approved, expected to report to work and ready to perform the normal duties, in support of your co-workers.
• Communication Skills- needs to verbally and in wiring pass along information to business units, as well as supervisors.
• Ability to read both letters and numbers with a high degree of accuracy.
• Attention to Detail is essential.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Rost

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/office-assistant-1/042536, Reference Item #08079-JER on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Breona Freeman
Email Address: bfreeman@osc.ny.gov